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PowerPoint · Arrange

Navifia tab → Arrange group — position and size tools that go beyond PowerPoint’s native Align / Distribute. Native Align Left/Centre/Right and Distribute are not duplicated here.

When to use it: drop callouts into a table cell, make a set of charts the same size, copy one shape’s place or size onto others, park a group on a slide edge, lock an aspect ratio, or nudge shapes onto the grid.

1. At a glance

Control Menu items What it does Default shortcut
Align to table — Move non-table shapes into a chosen table cell (row / column + H/V align inside the cell). Ctrl+Shift+A
Equalize size Equalize width · Equalize height · Equalize both Resize every selected shape to the largest width and/or height in the selection. —
Match Copy position · Paste position · Copy size · Paste size · Swap positions Session clipboard for Left/Top or Width/Height (not the OS clipboard). Swap exchanges Left/Top only. —
On slide Center on slide · Snap to left edge · Snap to right edge · Snap to top edge · Snap to bottom edge Move the whole selection’s bounding box relative to the slide (relative layout kept). —
Aspect ratio 16:9 · 4:3 · 1:1 · Custom… Keep each shape’s width and top-left; set height to match the ratio. —
Snap to grid — Snap each selected shape’s top-left to the nearest grid point (size unchanged). Ctrl+Shift+G

2. Align to table

Places every non-table shape in the selection into one table cell you pick — not “nearest column edge.”

Steps

  1. Select one table plus the shapes to place (Ctrl+click). If several tables are selected, Navifia uses the largest table.
  2. Click Align to table (or Ctrl+Shift+A).
  3. In the dialog, set: - Row and Column (1-based, within the table’s size) - Horizontal: Left · Center · Right - Vertical: Top · Middle · Bottom
  4. Confirm — shapes move into that cell with the chosen alignment inside the cell bounds.

Notes

  • Needs a table and at least one other shape.
  • Shapes keep their own size; only position changes.
  • Useful for callouts, icons, or KPI chips that should sit inside a specific cell of a status table.

3. Equalize size

Makes selected shapes share the same width, height, or both.

Menu item Effect
Equalize width Every shape’s width becomes the maximum width in the selection
Equalize height Every shape’s height becomes the maximum height in the selection
Equalize both Both width and height use those maxima

Notes

  • Needs two or more shapes.
  • Each shape’s top-left stays put — shapes grow right and/or down.
  • Selection order does not matter (unlike “match first selected”).
  • Pair with native PowerPoint Distribute if you also need even spacing.

4. Match

Copy one shape’s geometry and apply it to others, or swap two shapes’ places. Uses a session clipboard inside Navifia (cleared when PowerPoint closes) — not Windows copy/paste, and rotation is not stored.

Menu item Selection Effect
Copy position Exactly one shape Stores Left / Top
Paste position One or more shapes Applies the stored Left / Top to each
Copy size Exactly one shape Stores Width / Height
Paste size One or more shapes Applies the stored Width / Height to each
Swap positions Exactly two shapes Exchanges Left / Top only (sizes unchanged)

Typical flow

  1. Select the “source” chart → Match → Copy size (and/or Copy position).
  2. Multi-select the targets → Paste size / Paste position.
  3. Or select two shapes → Swap positions to trade places without resizing.

5. On slide

Moves the selection as a group (bounding box) relative to the slide. Shapes keep their positions relative to each other.

Menu item Effect
Center on slide Centre the selection’s bounding box on the slide
Snap to left edge Flush the bounding box to the left edge
Snap to right edge Flush to the right edge
Snap to top edge Flush to the top edge
Snap to bottom edge Flush to the bottom edge

Works with one shape or many. Needs an active slide with valid size.

6. Aspect ratio

Resizes each selected shape to a fixed width : height ratio.

Menu item Ratio
16:9 Widescreen
4:3 Classic
1:1 Square
Custom… Prompt — enter e.g. 16:9, 4x3, or 1/1

Notes

  • Width and top-left stay the same; height is recalculated (height = width × heightPart / widthPart).
  • Needs at least one shape.
  • Custom accepts :, x, X, or / as the separator; both parts must be positive numbers.

7. Snap to grid

On demand (not while dragging — use PowerPoint’s own View → Grid for live snap).

  1. Select one or more shapes.
  2. Click Snap to grid (or Ctrl+Shift+G).
  3. Each shape’s top-left moves to the nearest grid point; width and height are unchanged.

Default spacing is 0.25 cm.

8. Worked example

Building a 2×3 comparison of charts:

  1. Roughly place six charts.
  2. Select all six → Equalize size → Equalize both.
  3. Use native PowerPoint Distribute Horizontally / Vertically for even gaps.
  4. Optional: select the block → On slide → Center on slide.

For a table exhibit with callouts: select the table + callout shapes → Align to table → pick row/column and centre in the cell.

Troubleshooting

  • Align to table does nothing useful — selection must include a table and at least one other shape; pick an explicit row/column in the dialog.
  • Equalize barely changes anything — another shape in the selection is already as wide/tall as the maximum; check you selected every chart you meant to.
  • Paste position / size fails — copy that property first in this PowerPoint session (session clipboard only).
  • Swap positions needs exactly two shapes — select two, not one or three.
  • Aspect ratio looks “taller only” — expected: width is kept; height adjusts.
  • Snap to grid feels coarse — it snaps top-left to the fixed 0.25 cm grid; fine nudges still use arrow keys or PowerPoint’s grid settings.

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